Scanners are becoming more and more common in an office environment.  Some are stand-alone scanners while others are a part of a copy machine, fax machine or all-in-one printer.  In the last decade, scanners have changed the way companies file important documents and keep official records.  In addition, the scanner has virtually made fax machines irrelevant, as a document can be scanned directly to email and sent electronically.  Scanners with a flatbed surface make it possible for thicker materials to be copied or scanned, such as a textbook.  Scanners with automatic feeders have the ability to process multi-page scans without requiring users to hand feed each page.  However, this exciting technology does not come without issues.

Here are a few of the main error messages users get, what they mean and possible in-house remedies:

Error 200: System Not Found. Scan Not Performed

If the scanner is being used in a network environment, meaning it is connected to several computers at once, make sure the machine that is being scanned to has a functioning connection.  If a glitch in the network is not applicable, check to make sure the IP address of the machine online is correct.

Error 451: Admin Rights Are Required To Scan

More updated scanners have security features that prevent unwanted users from sending documents to the unit.  The system can be set up to only except documents from a single administrative machine.

Error 501: Remote Registry Access Denied

This is as simple as making sure the remote registry has been enabled.

Error 622: Machine OS not recognized

Years ago, various electronics were designed with limited compatibility.  Some machines will only work with Windows operating systems, so a MAC user trying to scan will get this error.

Overall, scanners will certainly benefit offices that have official documentation that needs to be stored safely and sent to customers or vendors around the world.  These errors can be frustrating, but should be fairly easy to fix.

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