Having backup toner cartridges is essential to offices that print daily high volumes.  For users that do not print as much, ordering new cartridges when toner starts to run low will be sufficient.  But for users that go through thousands of prints each week, ordering a new cartridge every time one is needed will become a burden and the shipping costs will add up.  Buying in bulk will not only save money, it will simplify the printing process.  In a work environment, people should not have to worry about functioning equipment, and purchasing toner cartridges in bulk will ensure that.

For the best results possible, it is important to store extra cartridges in an appropriate place to maximize the lifespan and quality of the toner.  There a few easy-to-follow guidelines that will preserve these cartridges as long as needed.

Do not remove the new cartridge from the packaging.

Keeping the toner cartridge in the sealed plastic bag will protect it from acquiring any dust or other debris that could be lingering in the office.  If the cartridge is exposed to the elements, it could get clogged or damaged enough to diminish the quality of prints.

Keep out of the sun

Excessive sun exposure will damage and potentially ruin a toner cartridge.  It could melt the plastic or contaminate the toner.  For ink cartridges, it could dry the ink too much to be repaired.

Store at or below room temperature

Heat can have the same affect on a cartridge that the sun does.  Anything about the low 70’s could cause irreparable damage.  If the work place is always uncommonly hot, another option is to store the spare cartridges in a refrigerator.  Once it is needed, though, it is essential to let the toner warm up before installing.  If it is put into the machine when it is cold, the heat that is applied in the printing process could make the cartridge expand, damaging your printer.

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